Job Description

Digital Archive Assistant (Temp) 

Role Overview 

This role will provide operational and production support across Hachette’s Digital Asset Management (DAM) system and Print‑on‑Demand (POD) workflows. The assistant will work closely with our Senior Manager of Digital Operations, Digital Operations Associates, and Production team to ensure assets are correctly sourced, prepared, named, uploaded, and tracked across systems used for printing and digital asset distribution. 

Contract and Salary

6-month Contract: July – December; 130 days at equivalent of $26,500 at $29.12 / hour 

While preference will be given to candidates who can attend occasional in-person training and meetings in New York, fully remote candidates may be considered.

Key Responsibilities 

• Assist with validating if assets exist in HBG systems and source missing files from printers, Dropbox, or production staff as needed. 

• Retrieve, organize, rename, and upload files (including PDFs, INDDs, JPGs/TIFs, EPUBS) into company’s Digital Asset Management system, Aprimo.  

• Support POD Workflow by locating and uploading interior PDFs and Digital Print covers from vendors 

• Learn and understand DAM taxonomy, naming conventions, and packaging process. 

• Perform routine validations and gap analysis to ensure upload compliance across divisions 

• Assist with cleanup of deprecated or duplicated files. 

Success in this role requires ability to source, name, and provision digital files. Knowledge of technical file formats, proficiency in Excel, the ability to manage highvolume, deadline driven tasks, and attention to detail. Graphic design, book production, and/or book publishing industry experience preferred.

How to Apply: To be considered, please submit both a resume AND a cover letter. We ask for a cover letter so that we can understand how your skills or experience can apply to our open role. 
As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.  

 
Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.   

 
The compensation range for this position is $26,500. Salary can vary based on a number of factors including skills, experience, and location — talk with your recruiter to learn more. There may be times that you will be required (or requested) to work overtime due to the nature of your role or exceptional workload issues or special projects.    

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